Enhancing Management Through IT

Introduction

Computer is considered as a machine that that has four important operations such as input, output processing and storage. There are are different instructions stored in computer system that direct the operations process of this machine. This study will determine the fundamentals of computer operation process in terms of storage, analyse, retrieve and presentation of the data. In addition to this, this assignment will also highlight the ways in which Information Technology can be used in terms of enhancing the quality of management and productivity of organisation. By highlighting the scope of the software and hardware this study will also highlight the technological advances that are important in terms of developing the marketing as well as productivity of the organisation.

Demonstrating fundamentals of computer operation in term of storing analyse, retrieving and presentation of data:

In computer science, Database is collection of information that is stored as well as analysed by the computer system and allows the easy retrieval while the data is needed. As stated by Kumar et al. (2018), the entire process of storage, analysis, presentation and interpretation of data is known as data processing system. The fundamental system of operating a computer is associated with four important stages such as storing, retrieval, analysis and presentation of data.

Data storage:

According to Ivey et al. (2015), computer data storage is complex process which is divided into three importance processes.

In very first process, the database converts to the simple numbers so that the computer can recognise the codes easily and store it into proper places.

Second, after the conversion of the data into numbers, all these numbers are stored into the hardware inside computer.

Third, the numbers are then arranged as well as organised and move to the temporary storage and them manipulated by the software’s of programs.

Every piece of the data is stored into computer hardware as numbers. As stated by Nakai et al. (2017), in the storage process, letters are converted into numbers and the photographs are transformed into the huge sets of numbers indicating the brightness as well as colour of each pixel. All these numbers that are stored into the hardware of the computers are then transformed into the binary numbers.

According to Matsuura et al. (2015) conventional numbers usually use ten digits which 0-9. On the other hand, binary numbers use only two digits such as 0 and 1. Through arranging these two digits, computer can represent all the possible values as per the instructions.

Primary data storage: As stated by Kumar et al. (2018), the main data storage process is known as primary data storage. Main data storage occurs in the hard disk of the computer. Hard disk is the spinning disk consisting of heads and magnetic coatings that are able to writes and read the magnetic database or information. Binary numbers are stored as well as recorded as series of very small areas on disc which is magnetised both south and north. Data, that are stored into the disc and tapes can be easily be destroyed if they come close to the magnets.

Other data storage: most of the laptop computers use the solid state drivers for the primary data storage. There are memory chips like the primary memory chip in the SD cards, USB keys, and cell phone and MP3 players. During the storage process, binary numbers get recorded by altering or not altering the series of small capacitors inside the chip.

Retrieval:

In computer science, data retrieval is the process of data recovery techniques in which computer salvages the lost, damaged and inaccessible data from the secondary storage such as removable disk and media. As stated by Clarysse et al. (2017), computer salvages the data mostly from different storage media such as external and internal had disks, USB flash disc, CD, RAID, DVDs, and other electronic removable devices. The entire process data retrieval has four major steps which are discussed in the following points

Step 1: it is important to ensure before starting the retrieval process that no additional data are stored and written on the drive after the folder or file is lost. In this aspect Wagner et al. (2014) mentioned that, while the data is deleted from the file, the programmer simply removes the locating tag of the file. However the file remains intact itself but any further addition or rewrite of the data on the disc can reduces the chances of getting full recovery of the database.

Step 2: programmer then allows the computer to boot from a DOS boo disc. In this time programmers will use the DOS-compatible recovery file program, which will assist the programmer to access easily the files on the hard disc (Avgerou and Walsham, 2017).

Step 3: in this step, the programme will transfer the drive to the computer. It is possible that preferably one uses the same file system of the damaged partition. This allows the programmer to retrieve data through using the Windows Explorer for look through the file structure.

Step 4: programmer will use one of the important freeware or commercial tools that are used to recovery the file from the hard disc.

Emergency service:

As stead by Chae et al. (2014), recovery of hard disc datable can often leads to physical electronic failure and also to the software data corruption. Therefore, to avoid these emergency risks, programmer should shut down the computer before starting the recovery process.

Data analysis:

Data analysis is the process which is associated with cleansing, transforming, inspecting and modelling of the data in order to discover the required information Xiang et al. (2015). Data analysis is process of breaking the entire data into separate as well as simple components in order to obtain the raw data as well as convert it into useful information that can meet the demand of users. In the very first step of data analysis, data are collected from variety of sources such as cameras, satellite, different recording devices and organisational sources. In the next step, the collected data is processed by the processing unit of computer. During the processing, manipulation of the data occurs which leads to conversion raw data or information into machine readable format. After this the next step in cleansing of data, in which computer deals with prevention as well as correction of the data errors. While data are preceded, it is possible that the information is incomplete which created errors during the storage. The cleansing process assist computer to solve this errors for improving the data storage process. At the next stage the modelling and algorithm are done; in which computer apply different mathematical models as well as algorithm to identify the relationship between the different variables. After that, the data product is formed which is a computer application that arrange the data variable in terms of interpreting the information and transforming it into output

Data presentation:

Computer represents data by using two binary digits 0 and 1. Binary numbers are consisted of binary digits the circuit of a computer system is made up of different transistors. Binary digit 1 and 0 use the binary reflects off and on states of transistors. During the representation, the each instructions in the data is presented through the binary code that computer can understand (Iyengar et al. 2015). Through this presentation computer interpret the instructions and then transform the raw data into men chine readable format. After that the data is converted to human readable format.

Describing the ways in which information technology can contribute to increased quality and enhance the productivity of the organisation:

As stead by the use of information technology (IT) paves the way to different innovation in marketing and business framework. With digitalisation of information, operations and communication, IT has directly influenced the productivity as well as quality of management. The ways in which Information Technology makes positive contribution to productivity and management process are as follows:

Cloud computing

Cloud computing is immensely proffered process in every business. This computing service uses the information technology in order to improve the management of time, agility and resources in an organisation (Xiang et al. 2015). Through using the good internet connection and commendable WiFi connection, cloud commuting system assist the markets to store, analyse and receive huge number of electronic information. Moreover this service improves the connectivity of business with international business leaders which positively contributed to productivity and quality management process.

Automation business process:

Automation business process uses IT to enhance the efficiency as well as improve he workflow in the organisation (Iyengar et al. 2015). This process is not only cost effectives nut also time saving which assist the marketers to speed up the task delivery process by using strong internet connection.

Working routinely:

By implementing information technology in business, it is possible for marketers to access the network of their own organisation. Therefore, through using this service they can supervise and monitor the quality and quantity of product of service by nit physically presenting in the workplace (Chae et al. 2014). Moreover, through using online worksheet and work record, company can easily understand its productivity in each year’s which will assist eth market leaders to understand their weakness and strength.

Protecting information:

Through using information technology, employees are now able to use different security software while storing the confidential files. Moreover, through protecting the database of the company itself and its employees, it is possible for marketer’s to maintain the quality of service. For example, in case of different consultancy firms, they use highly confidential database in regular basis. Information technology assists these staffs to use highly organised security software such as Norton, to protect the database of different clients. Therefore, IT assists the organisations to improve their way of service delivery process.

Describing the scope of hardware and software that is currently being used and technological advances taking place:

Due to intention of new technologies, today’s world uses different software, hardware, application program and operating system for performing their regular task (Kumar et al. 2018). Therefore, current business framework represents huge opportunities and scope for software and hardware in order to get proper technological advances. The scopes are as fowls:

Increasing number of inter users in the community leads to huge advancement into business, entertainment system and service delivery process. For meeting the demand of users, IT companies develop different software and applications programs such as different apps, online channel and different privacy software.

With increasing number of customers, companies need different software and hardware that will assist the marketers to use different apps, software to communicate with clients.

Conclusion:

From the above discussion, it is being concluded that, computer deals with four main process, input, processing, and output and data presentation. Computer system is associated with storage, analysis, interpretation and presentation of data. Moreover this study concludes that, different hardware and software are used by the companies to improve their productivity and management process. Moreover, information technology assists the business to improve the quality of product and service to develop positive customer experience.

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